2018/2019 Director Postings

Secretary (1 year term)

Position summary: The Secretary is a volunteer position on the Halton Field Hockey Club Board of Directors, and is charged with upholding the Club’s Vision, Mission, and Values.  This position is responsible for the maintaining the records of all the Club’s activities.

Board Responsibilities

  • Serve as The Club’s Privacy Officer for the purposes of the Personal Information Protection and Electronic Documents Act
  • Record or arrange to have recorded the minutes of all Board, Committee, General and Special Meetings
  • Be in charge of all minute books, official records, correspondence and documents of The Club and ensure their accuracy and safe-keeping
  • Give all notices required to be given to Directors and Members
  • Be responsible for the timely filing of all documents required by the Corporations Act and regulatory agencies
  • Complete and submit applications for playing fields/facilities
  • Process membership applications, grant applications, maintain an up-to-date membership list, and ensure that the club and members are registered with Field Hockey Ontario as necessary
  • Perform all other duties incumbent on the office and such other duties as the Board may assign

 

Director, Junior Programs (2 year term)

Position summary: The Director, Junior Programs is a volunteer position on the Halton Field Hockey Club Board of Directors, and is charged with upholding the Club’s Vision, Mission, and Values.  This position is responsible for the maintenance, growth, and development of the Junior programs for players 14 to 17 years of age.

General responsibilities

  • Develop a seasonal plan to recruit members, coaches, and volunteers
  • Planning and scheduling of each season
  • Maintain registration documentation of all Junior members
  • Regular communication with members and parents
  • Provide continuous support to coaches and volunteers

Board responsibilities

  • Regularly attend meetings as set by President and Board (monthly, more during peak planning season)
  • Provide regular updates on program progress
  • Respond with professionalism and in a timely manner to any issues or concerns that arise
  • Represent the Board at events and meetings as required
  • Report to the membership at the Annual General Meeting

Support team:

Team coaches

  • Develops coaching plan
  • Attend each practice and game as scheduled
  • Provides continuous feedback to Director based on season progression
  • Identify high performing players for competitive program

Parent volunteer council

  • provide input pre-, during, and post-sessions
  • Volunteer during kick-offs, tournaments, fundraising initiatives
  • Provide regular feedback to Director

 

Director-at-Large – 2 positions, (1) 1 year term, (1) 2 year term 

Position summary: The Director-at-Large is a volunteer position on the Halton Field Hockey Club Board of Directors, and is charged with upholding the Club’s Vision, Mission, and Values.  This position is responsible carrying out duties assigned by the Board with the goals of maintenance, growth, and development of the Club and its membership

Board responsibilities

  • Regularly attend meetings as set by President and Board (monthly, more during peak planning season)
  • Provide regular updates on projects as assigned
  • Respond with professionalism and in a timely manner to any issues or concerns that arise
  • Represent the Board at events and meetings as required
  • Report to the membership at the Annual General Meeting

Potential Portfolios

Boys Program 

    • Develop a plan to establish a program for boys within the Club
    • Develop a plan to recruit new members, coaches, and volunteers
    • Planning and scheduling of each seasonal session, in conjunction with Director, Youth Program
    • Provide session goals and continuous support to coaches and volunteers


Volunteer and Coaches Development 

    • Work with Field Hockey Ontario and Coaching Association of Canada to provide development programs and certification for coaches and volunteers
    • Ensure that coaches and volunteers meet all requirements for participation
    • Actively recruit new coaches and volunteers

 

Email Sara Restani at President@haltonfieldhockeyclub.com for more details or to express interest.